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2018 Convention General Information
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Host chapters Texas Ramblin’ Roses and Mid-America invite you to join them in Shawnee, Oklahoma for the 2018 RVW National Convention. We have a schedule packed with new and traditional activities that will add to your RV education and provide a chance to connect with old friends and meet new ones.

The Heart of Oklahoma Expo Center will be our home for this year’s convention. Since we were there three years ago, the building has undergone $800,000 in renovations. In addition, central Oklahoma has a variety of local museums, shopping opportunities and Native American culture sites.


Arrival / Departure

Convention will officially begin with our opening ceremony on Tuesday night, November 6, but the fun starts way before that. Come early to explore the area, participate in maintenance classes or attend a special western music concert that is just for us. The campground will be open for arrivals as early as Tuesday, October 30.

You can depart as late as Monday, November 12, if needed. There is another event at the Expo Center prior to ours, so do not arrive until October 30, at the earliest.

If you wish to stay beyond November 12, you would need to make your own arrangements with the Expo Center or with another area campground.



Wednesday Night Welcome Party

The Welcome Party will feature The RVW Derby. Wear your Derby hat, bring some money and bet on your favorite horse and jockey.

We are looking for six people to be jockeys. They will dress up as a character (i.e. Sumo Sally, Lone Ranger Linda, Annie Oakley, etc.) and have a stick horse. We are also looking for six people to dress up as “bookies” and be at the betting windows.

If you are interested in being a jockey or a “bookie”, please contact Trish Carn. You can either email her at RVWflorida@gmail.com or call her at 941-504-7085.


Thursday Night Lip-Syncing

Calling all members and chapters: RVW is looking for performers for The Sync, to be held Thursday night. The evening entertainment will be a lip-sync performance by our members.

The Sync is a show where individuals or groups perform on stage as they lip-sync to a song or comedy skit. Lip-syncing is acting, so be ready to put yourself in the shoes of the singer or actors and make the song or characters come to life.

COMMIT to the song!   ----   COMMIT to that character!


Here are some ideas:
Comedy Skits: Carol Burnett Skits, Mama’s Family Skits, Golden Girl Skits
Songs: I Fall to Pieces, Bohemian Rhapsody, Leaving on a Jet Plane  

If you are interested in putting together an act or are ready to show RVW what your chapter’s got, this could be your event. Contact Stephanie Ringer at 502-639-1318 to pitch your idea.  

Participants will be responsible for props, music and costumes needed for their performance. Music or skit audio will need to be sent to Stephanie to create a master line up for the shows sound techs.

Pre-convention activities

Tours will begin on Friday, November 2, with a tour of the Oklahoma City National Memorial and Museum. Sunday’s adventure option will be a glass masters tour at a local glass studio, including a glass-blowing demonstration and tour of the Land Run Monument. Click the tour link above to see all the details.

On Sunday night, we have a special treat in store. Award-winning western music duo, Notable Exceptions (Judy Coder and Jennifer Epps) will perform just for RVW at the Expo Center. Monday will take us to the Potawatomie Culture Center and Eagle Sanctuary. Finally, on Tuesday, we’ll visit the National Weather Center in Norman, Oklahoma.

For those interested in rig maintenance, our traditional Basic and Advanced Maintenance Classes will be held Monday and Tuesday. Tuesday afternoon, after the maintenance class and tour are completed and before the opening ceremonies, we celebrate with first-time convention attendees.

As you plan your convention trip, remember to come early and join the pre-convention party.

Seminars and Exhibits

Seminars and vendors will open on Wednesday morning, November 7. You will have opportunities to learn about RV products and services that can enhance your RV travel experiences.

Both vendors and RVW members will present tips on best practices, volunteer opportunities, and hobbies and activities of special interest. Vendors and members are still scheduling their seminars, so a list is not currently available.

Vendors should contact Effie Fern, petcop@hotmail.com for exhibit and seminar information.

Members who want to do a presentation should contact Linda Elliott at elliottbear2@aol.com to sign up or ask questions.

Consider presenting a seminar – decide quickly!

If you have any information to share about hobbies, crafts, areas of special interest or on-the-road experiences, it isn’t too late to schedule a seminar, but we do need to hear from you now. We will be finalizing our convention schedule soon.

Want to be a Seminar Presenter? Click Here


Entertainment and Meals

Our opening ceremony on Tuesday evening will set the stage for a full schedule of fun events. Wednesday evening will be a catered welcome party. Thursday will be a new lip sync event.

We’ll have music and dancing on Friday night with a professional DJ who will play a variety of rock and country, with music from every era, 50s thru present. Saturday night will be our traditional banquet and closing activities.



Ice Cream, You Scream....

Don’t forget to check the schedule for the traditional ice cream social, sponsored this year by Mid-America Chapter.


Following the ice cream social we will have a lively game of Bingo. This is always a fun way to meet some new people and joke with your neighbors while singing our favorite song.... B.... I.....N...GO, etc. 

Pet Parade!

Back after several years absence, we are reintroducing the convention pet parade. Come prepared to show off your pet, with or without costume, on Saturday afternoon (after the annual meeting and remembrance ceremony). All pets are welcome, as long as they’re controlled and socially friendly.



The Heart of Oklahoma Expo Center has plenty of full-service camping with 30/50 amp service. All campsites are full hookups. Modern restrooms, showers and laundry are available.

Some of the posts have both 30/50 amp service.  Many are 50 amp only.  Those needing 30 amp service should come prepared with 50/30 adapter.



The Heart of Oklahoma Expo Center is located at 1700 W. Independence, Shawnee, Oklahoma 74802 and is located off US Highway 177 on Independence Avenue. 

From the North (I-40 east or west)
Take exit #181 off I-40 onto US Hwy. 177 South. Go approximately 3 miles south to Leo Street and turn left.  Leo curves right and becomes Darrien Gordon Drive. The Expo Center will be on the left.

From the South (US 177 northbound)
Traveling north from Tecumseh, Oklahoma, turn right onto Independence Street and then left onto Darrien Gordon Drive. The Expo Center will be on the left.

click here for print copy of above directions

Mailing address

Be sure any mail or packages include your name and indicate that you are with the RVW group.

For mail, use this address:

Heart of Oklahoma Expo Center,
        PO Box 1466,
        Shawnee, OK 74802-1466.

If you have UPS or Fed Ex deliveries,
use the Expo Center’s street address:

1700 W. Independence
Shawnee, OK  74802



Our volunteer parking staff will be on-site starting after 11 a.m. on Tuesday, October 30 to get you parked. After Tuesday, the parking volunteers will be available between 9 a.m. and 4 p.m. daily. Please plan to arrive during this time. If you have a friend or group that you wish to park with, please gather nearby prior to your arrival and come in together. After parking, you will be directed to the registration area to pick up your convention materials.


To register by mail or fax, use the registration form in the RVW magazine or download the online form here. The mailing address is RVW, PO Box 1940, Apache Junction, AZ  85117-4074. The fax number for RVing Women is 480-671-6230.

On your registration form, indicate your arrival dates, the number of nights you will be staying, and the length of your RV.

A separate registration is needed for each attendee.

Register by September 30, 2018 to get the best rate. The registration fee is $185 per person for RVW members and $245 per person for non-members. Payment can be made by check (payable to RVW) or with a MasterCard or Visa credit card. (Discover and American Express are not accepted.)


There will be a $25 late fee for registrations received after September 30, and we cannot guarantee a seat at the banquet or participation in paid activities such as tours and maintenance workshops for late registration. Our providers have deadlines and we may not be able to accommodate those who register after September 30.

All cancellations must be requested in writing and emailed to rvwoffice@rvingwomen.org or mailed to RVW, PO Box 1940, Apache Junction, AZ  85117-4074. A $50 processing fee will be deducted from each refund. No refunds will be made after October 5, 2018.

Day Pass

Day passes will be available for members and non-members who are not able to attend the convention for the entire time. Cost of a day pass is $45/day. Day passes are limited to two (2) per person and will be available on-site only and cannot be reserved. A day pass includes admission to the exhibit hall and participation in no-fee educational seminars. Day passes do NOT include admission to the evening events such as opening ceremonies, welcome party, entertainment and banquet.




P.O. Box 1940 • Apache Junction AZ 85117-4074
Phone: (480) 671-6226 • Fax: (480) 671-6230