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2019 Vendor Information

Want to be A Vendor at our
RVW National Convention?

 

Wednesday, Nov. 6 thru Saturday, Nov. 9

Pima County Fairgrounds

11300 South Houghton Road

Tuscon, AZ  85747


General Information:

All Exhibitors will be provided with a 10 x 10’ booth, one table, and two chairs. Each booth includes two banquet tickets. You will be required to list all products, including brand names of major products when applying. We make every effort to avoid duplication of major products and brands between vendors at our conventions.

Exhibitor must carry its own all-risk insurance on its property. Exhibitor must provide a valid Certificate of Insurance confirming coverage under a comprehensive general liability insurance policy. Your contract will not be accepted without receipt of said valid Certificate of Insurance.

Exhibitors may only sell products or services during scheduled hours. The Convention Vendor Coordinator reserves the right to restrict exhibits or request changes in the method of display, and also to prohibit or evict any exhibit that in her judgment may detract from the general character of the show. In the event of such restrictions or evictions, RVing Women shall not be liable for refunds of any kind.

Exhibitors may not block the view of neighboring booths. All surfaces exposed to aisles or other booths must be of a finished nature. If a canopy is used, it must be erected to allow an unobstructed view of neighboring booths. Posting outside of the booth of signage, flyers, or advertising of any kind is strictly prohibited.

Exhibitors may arrive between 12 Noon and 5pm on Monday, November 4th. Moving in and set-up of the space shall be permitted on Tuesday November 5th from 8am to 4pm. Vendors may open for business on Wednesday, November 6  from 9am to 4pm.The only exception to this rule is that Exhibitor display coaches, which may be delivered to a staging area as allowed by the facility grounds management. Move-in of late exhibits is at the discretion of the Convention Vendor Coordinator.

Move-out may begin at the close of exhibits on Saturday, November 9 at 12 noon. Exhibits shall not be removed before completion of show except by permission of the Convention Vendor Coordinator. If the premises are defaced or damaged by any act by an Exhibitor, its agents, employees, contractors, licensees, or invitees, Exhibitor shall remit to RVing Women such sum as shall be deemed necessary for complete restoration to previous condition. The Exhibit area will be secured at 5:00 pm each day and no entry will be permitted until the next morning at 8:00 am.

 

For more information on how you can join us, please contact:

Effie Fern
RVW Convention Vendor Coordinator

petcop@hotmail.com

(719) 542-2111